What's the best setting for QuMagie & Folder for Company Backup Photo, & Editor

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1

So we have successfully setup QNAP TS-433 (4 Bay) 10 TB each.

But I wonder if we want to utilize the QuMagie as a overview album of company activity and reflection.

Plus we want to have certain folder for the 3rd party editor to access the file to upload and download the picture and video for Social Media content.

What we use the NAS for:

  1. Strictly Photo and Video

  2. Activity include:

a. Internal Meeting

b. Meeting & Gathering with Client

c. Outreach for other activity beside our own agenda

d. Participation in other organization or CSR activity

e. Internal Training

f. External Training

g. Travel with team for outbound activity

i. Podcast video and audio

j. YouTube Video

k. Instagram Reels

l. Travel -external but to find new customer.

  1. We obviously need 3rd party or internal party for access to upload the file and download the file for the video and design editing.

Bellow is what the setup that we’ve created

Volume Name Capacity Used Notes
System_Core 500 GB 508.18 GB System apps and logs—tight but sufficient
Audit_Reports 500 GB 508.18 GB Compliance photo (restricted access)
Contract_Creation 5 TB 4.98 TB Final Draft for Social Media
External_Events 4 TB 3.48 GB Event footage
Internal_Events 2 TB 1.99 TB Quarterly meetings
Travel 2 TB 1.49 TB For Travel and Roadshow
C S R_Outreach 1 TB 1018.14 GB For Non-company related

Volume QNAP Setup
Volume QNAP Setup2560×1168 130 KB

so What’s everyone here suggestion for the folder and setup?

Do we make the wrong decision or setup or any better suggestion?

2

first question, are all you disks 10 TB ? Your pool size is 20 TB , what’s your RAID config ?

3

Yes, 10 TB for each drive, so total is 40 TB
My RAID setup is RAID 6
But since it’s RAID 6, so 20 TB is the use.
But the Snapshot we use 20%

4

Why did you setup that many volumes ?

All of this could have been one volume and you just setup shares (with the needed permissions)

Also make tripple sure that you never ever ever directly expose your NAS for external access.

There is many ways to exchange data without doing that.

RAID6 on 4 drives is overkill(I use RAID6 on 6 disks+), also be aware that a RAID is not a backup, so don’t forget those!

5

The Intention is for many purpose, and CoPilot suggest this setup. I guess CoPilot is wrong.

I see

Oh, I see. But the EO for our company ever share their Western Digital NAS with us for specific file.

Exchange data like use Google Drive? Drop Box?
well, we know but we’re on budget so we will just make sure everything is backup in different PC. After we have enough money, we will add secondary copy of the NAS same type of the archive backup.

What’s your suggestion for the Volume ? just one then, share folder or just use QuMagie then have different permission like Synology Photo?

What about Video?

6

Please do not trust any AI slop for your IT strategy, please hire/contract an IT person for your company. Careless activities like this have cost companies all their data or millions of dollars (malware infections due to no security and missing backup concepts)

For ease, keep your NAS to LAN only and manually copy to from cloud services data you want to exchange with clients. In a later step, you could use HybridMount to do the file exchange with filehosters for you (even bidirectional in real time)

7

I don’t know if they are running QTS or QuTS Hero. If Hero, then shared folders are created as separate volumes…

8

the TS-433 (see first post) would be QTS only.

9

Never mind then. I missed that. Agreed. One volume with multiple shares would be way better/easier.

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10

With 4 × 10TB drives, RAID 6 gives 20TB usable, while RAID 5 gives 30TB, both have pros and cons so just choose what you like.

For sharing, it depends on how to work with external teams:

  1. Small number of files: just use Share Links with upload enabled. Easier to manage, connections protected by myQNAPcloud, but slower speeds.
    20250916B1
    20250916B11082×492 64.6 KB

    20250916B2
    20250916B21308×820 26.8 KB
  2. Larger number of files: set up Shared Folders and accounts for each external teams and share the NAS with them vis myQNAPcloud Access Control. More secure but more work.
    20250916B3
    20250916B31920×1212 84.2 KB
  3. Other methods: Options like Hybrid Mount are also possible, but they’re more complex and require the other side to have the right setup. That might be something to consider only if needed.

I think the current RAID and shared folder setup is fine, the main focus should be on how manage access. (Even for internal use within the company, do everyone share a few accounts, or does each person have their own account?)

1 Like
11

I see, thanks

12

I see, true, that’s why I come to this forum to ask for the suggestion.

We’re Small company, and the company don’t need much IT personal in the branches, but we do have HQ IT personnel.

I see, we will look into that more on the HybridMount

13

I see, thanks for the help.

14

You do not need to hire a fixed person, an external contractor would be sufficient. IT security for a company is different from a household.

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